There are over a half dozen different types of document management systems available to businesses all over the world. The most popular document management system that many businesses choose to use is known as the Microsoft SharePoint. Here is a look at what Microsoft SharePoint offers businesses that choose to use this document management system.
The biggest benefit of Microsoft SharePoint is the ability to show a workflow template to anyone that has access to the system. A workflow template allows businesses to develop a system for the flow of documents. That means someone can upload the document, then send it over to get reviewed and finally the document can be archived in the records. A workflow template will show everyone where the document is and where it needs to go next.
Another great benefit of the Microsoft SharePoint system is the ability to make documents and files a collaborative effort. One member of the staff can upload a document at one point in time and another member can come along and add to the document or edit any type of information. There is even a setting that allows only certain members with the right access to edit so not everyone is editing a document. This collaborative effort is great for businesses that are always changing their documents or updating information.
The last benefit of the Microsoft SharePoint is the ability to publish and create web content. SharePoint is more than just a document management system it is also a creation software. People can create blog posts and wikipages just using the system.