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In a world bursting with data, from computers to direct star tv media, it has become not only commonplace but rational to backup documents by storing them in several formats, namely corporeal and electronic systems. Both systems offer different options as far as managing this information.
Information and document management is critical to a company’s success and their ability to save time by being able to access information promptly and accurately. Although some technophobes prefer traditional organization methods, such as filing cabinets, computers have staked their claim in information management in a big way. Storage within a computer unit can occupy a dozen centimeters of space, whereas filing cabinets can consume a dozen feet in an office. Companies also appreciate the computer’s ability to pull up documents faster than a secretary can pull open the door to a filing cabinet, leading some to exclusively store information electronically.
However, technology is not imperfect and even computers protected by anti-virus software and backup systems can crash and lose valuable data, or be hacked into. This is why more and more information management specialists recommend not relying on one method, but rather choosing the safest route and storing data in both forms: concrete and electronic. They recommend allocating space in an office specifically for information storage. This area should contain physical documents that are organized proficiently in a filing system, and electronic documents that have been saved onto external hard drives and kept in a locked case, should there ever be a computer crash and lost documents need to be retrieved. Employing both old and new technology is the safest way to handle information management.